Content Management
Upload, process, and manage your sermon content to power Kodesiq's AI responses.
Getting Started
Upload Process
- Access the Content Management tab in your dashboard
- Upload files or add YouTube content
- Connect your website for indexing
- Review and complete your Church Profile
- Monitor processing status (30 seconds - 8 minutes depending on content type)
- Test content by asking questions
Start Uploading
Access your content management dashboard to begin uploading sermons and materials.
Go to Dashboard →Supported Content Types
Website Indexing
- Source: Church website pages and sitemaps
- Processing: Auto-detect sitemaps, daily sync
- Best for: Logistics, service times, ministries, contact info
Church Profile
- Stores: Service times, address, contact, ministries
- Use: Preferred for logistics answers.
- Best for: Overriding or verifying website content.
Audio Files
- Formats: MP3, WAV, M4A, AAC, OGG, FLAC
- Processing time: 3–8 minutes
- Best for: Sermon recordings, audio messages, podcasts
Documents
- Formats: PDF, DOCX, TXT
- Processing time: PDF 1–3 min; Text 30s–2 min
- Best for: Sermon notes, study guides, bulletins, handouts
YouTube Content
- Inputs: Individual video URL or playlist URL
- Processing time: 2–5 minutes per video
- Plan requirements: Growth+ for individual videos; Professional+ for playlists
- Best for: Sermon videos, teaching sessions, conferences
Content Processing Capacity
Total word count across all uploaded content. Each plan includes a specific capacity limit.
YouTube Integration
YouTube integration allows automatic syncing of your sermon videos. Available features depend on your subscription tier.
Plan Requirements
- Growth+ tier: Individual YouTube video processing
- Professional+ tier: Playlist automation and auto-sync
- Starter tier: File uploads only (no YouTube processing)
Individual Videos (Growth+ Tier)
Copy the video URL from YouTube:
https://www.youtube.com/watch?v=VIDEO_IDPlaylists (Professional+ Tier)
Copy the playlist URL for automatic syncing:
https://www.youtube.com/playlist?list=PLAYLIST_IDPlaylist Benefits
- Automatic syncing of new videos added to the playlist
- Bulk processing of multiple sermons at once
- Organized content structure matching your YouTube organization
- Professional tier: Up to 3 additional playlists
- Scale tier: Up to 10 additional playlists
Processing Status
After uploading content, Kodesiq processes it to make it searchable. Status updates appear in real-time without needing to refresh the page.
Pending
Queued and waiting to be processed
Processing
Being analyzed and prepared for AI responses
Processed
Ready and available for AI responses
Error
Processing encountered an error
Managing Your Content
Available Actions
- Delete: Remove individual content items or use bulk delete for multiple items
- Filter & Search: Filter by content type, processing status, or source
- Sort: Organize content by upload date, title, or processing status
Note: Content editing and reprocessing features are planned for future releases. Currently, if content needs to be updated, delete the original and re-upload.
Common Issues and Solutions
Upload Issues
- Duplicate file names: System prevents uploading files with identical names - rename your file
- Unsupported format: Convert to a supported format (see supported types above)
- Video file uploads: Video files are not supported - use YouTube integration instead
- Network timeout: Check internet connection and retry upload
Processing Errors
- Audio quality issues: Ensure clear audio without excessive background noise
- YouTube access errors: Verify video is public or unlisted
- Processing timeout: Contact support if content remains in processing status
Capacity & Plan Limits
- Content Processing Capacity exceeded: Delete old content or upgrade your plan
- YouTube processing unavailable: Upgrade to Growth+ tier for YouTube integration
- Playlist features unavailable: Upgrade to Professional+ tier for playlist automation
Content Management Interface
Your content library provides powerful tools to organize and manage your uploaded content:
Real-time Status Updates
Processing status updates automatically without needing to refresh the page
Filtering Options
Filter content by type (Audio, Document, YouTube), status (Pending, Processing, Processed, Error), or source (Manual Upload, Playlist)
Search & Sort
Search by title or description, and sort by upload date, title, or processing status
Bulk Operations
Select multiple items for bulk deletion to efficiently manage large content libraries
Best Practices
Content Quality
- Upload high-quality audio with minimal background noise
- Include complete sermons rather than short clips
- Provide detailed titles and descriptions
- Upload recent content first for immediate value
Upload Strategy
- Upload your most recent and relevant sermon content first
- Focus on content your congregation frequently asks questions about
- Include both audio sermons and supporting materials (notes, handouts)
- Use YouTube integration for video content rather than file uploads
Capacity Management
- Monitor your Content Processing Capacity usage in the dashboard
- Longer content consumes more capacity than shorter content
- Remove duplicate or outdated content to free up capacity
- Consider upgrading if you frequently reach capacity limits
Testing & Optimization
- Test AI responses after uploading new content
- For YouTube, ensure videos are public or unlisted
- Remove outdated or irrelevant content to free capacity
- Monitor capacity usage in the dashboard
Need Help?
If you're experiencing issues or have questions, we're here to help.
Documentation
Check our troubleshooting guide for common solutions
When contacting support, please include your church name and a detailed description of the issue.